The Taxman Cometh

Posted in Money Saving Tips by Brian · Leave a Comment 

Yep, it’s almost that time of year again. As a woman truck driver, you may feel sure that you’re not alone if you’re already beginning to feel a knot in the pit of your stomach. Don’t feel too bad if you dread tax time, nearly everyone does unless they’re independently wealthy and have someone to do their taxes for them.

Of course, if you were able to keep your expense receipts organized by the month or by category during the year, it would make getting everything ready to do your taxes much easier because you’ll already have things together. If you aren’t that organized, you should still be able to pull your receipts together in time to get your taxes done.

Please note, although the information offered is believed to be accurate, it is best to discuss your situation with a tax professional instead of relying entirely upon this article for tax advice. This information is provided entirely based upon information you may find on the internet. To ensure your taxes are prepared properly, you may want to speak with a certified public accountant or licensed tax preparer.

Here are some things to consider when gathering receipts – both income and expense – for tax season:

• If you are employed by a trucking company, they are required by law to mail W-2s no later than January 31. They should arrive during the beginning to middle of February.
• 1099s from any company or individual, end of year statements from banks, stock information, 401K, and IRA contributions, and mortgage interest statements will also be mailed by January 31. Year end statements for unemployment, social security income, and any previous year state tax refund would also be mailed by this date.
• New equipment has a maximum of first year write off of $128,000. Look at depreciation, section 179 for further information on this write off. These write offs will phase out once your acquisitions reach $510,000.
• If you have made a charitable contribution of any type during the year, you will be required to present a receipt for each donation. Cancelled checks may also be used in lieu of a receipt.
• Don’t forget about Per Diem of $52.00 per day. In 2008, you are allowed to deduct 80% of that amount for tax purposes. This is another good reason to remember to save log sheets each month!

Remember that not everyone can pay taxes they owe by the April 15 deadline. The best way to handle this if it describes you is to pay as much as you can when you file your return or file for an extension. This will allow you to avoid a penalty for not filing at all. When you receive the IRS notice of tax due, you will be required to pay the remaining balance. You may also file Form 9465 “Installment Agreement Request” if the total amount you owe is not more than $25,000. This form must be included when you file your tax return by the April 15 cut-off.

When the taxman cometh, it’s normal to be a little bit uneasy. If you take time to keep your receipts, log sheets, and other tax related paperwork organized, you don’t have to dread tax time. In fact, taking the time to do things right the first time, especially if you’re a truck driver, will allow you to feel at ease when April rolls around.

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Trim the Trucking Expense Fat

Posted in Money Saving Tips by Brian · 2 Comments 

The song goes “Money makes the world go around . . .” but that doesn’t mean you want to watch it go out your cab window as you’re tooling down the highway. There are several ways to trim the trucking expense fat and you may be surprised at how easy it is.

With tax season soon to be here, you may want to start thinking about next year. Next year? You haven’t even taken care of last year’s taxes yet. Actually, since the new year is just beginning, it’s the perfect time to think about next year’s taxes, especially if you think you might owe money for last year.

You may want to find a tax professional to help you determine which tax deductions available for truck drivers. Here are a few deductions you may want to consider:

• Per diem is a great deduction, don’t forget to use it.
• Retirement accounts have been in the news a lot lately because of the current economic situation. However, retirement accounts still have many tax advantages to consider.
• Depreciation happens as soon as you drive that new rig off the lot. Ask your tax professional how much depreciation can help on your taxes. You may be surprised.

Every truck driver likes to relax when they have down time. If you have some time on your hands, try to stay away from video/pinball and gaming machines while you’re at the truck stop. This may help you relax, but it can also be a big drain on your cash-on-hand while you’re out on the road.

Fix your own meals as much as possible. This may be the easiest way to trim some of your expenses from your budget. Make a run to the grocery store before you leave out to stock up on food you can keep and prepare in your truck. This could save you quite a bit of money.

Pack enough clothes for a couple of weeks out on the road. Then, when you’re home next, wash everything there instead of at a laundry while you’re out. If you do happen to run out of clothes at stopping to do laundry isn’t avoidable, be sure to keep track of what you spent. This is a valid expense for tax purposes.

Avoid getting cash advances at all costs. Not only is keeping track of everything a hassle, it can be expensive. Be sure to leave home with plenty of cash-on-hand to cover your normal expenses while you’re on the road. This will help you avoid paying ATM fees and will make bookkeeping much easier.

Slow down to save money. Your truck uses up to 8% more fuel for each extra 5 miles per hour you drive. This could end up saving you a good chunk of change, depending on whether fuel prices increase again.

Monitor the air pressure in your tires on a regular basis. Low tire pressure can greatly affect your miles per gallon. Properly inflated tires can also increase the life of the tire, so there’s no excuse for letting that task go.

You want to be able to keep more of your hard-earned paycheck. Begin by trimming some of the trucking expenses listed above. Before you know it, you’ll come up with more ways to trim the expense fat and keep more of the green for yourself and your family.

Every Driver Has Had One Of Those Experiences Only Us Drivers Can Relate To! Had An Experience On The Road You’d Like To Share? Leave your comments now and enter to win a $500.00 gas card. We give away one each month and you can be our next winner… Click Here To Enter Now!

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What’s a Trucker to Do for Retirement?

Posted in Money Saving Tips by Brian · 2 Comments 

Once the road has gotten in your blood, it’s not an easy thing to give up. So what’s a trucker to do for retirement when retiring is the furthest from their mind? You know it’s going to happen sooner or later, so you may want to start thinking about and planning for it now. Here are some things to consider.

It’s actually better to start planning for retirement while you’re young rather than waiting until retirement is on your doorstep. The saying goes, “you’re never too young to start planning for retirement,” and it’s true. By starting young, you will be able to put more money aside for retirement so your golden years aren’t tarnished by a lack of money.

Start to compare retirement plans. Do you want an Individual Retirement Account (IRA) or does your company offer a 401K plan? Decide how much money you think you’ll need to live on during retirement, and then plan accordingly. Speaking to a licensed financial professional may help you make the best decisions for the age you are and the type of life you want to live.

Do you have long-term care insurance? You may want to think about this as there are a large number of older Americans that have to spend their retirement years in nursing homes. By having the long-term care insurance, this is one expense you won’t have to worry so much about.

Don’t wait too long before making decisions about how you’ll live after you stop driving for a living. Where will you live? How will you pay for your living expenses if you haven’t properly prepared? Will you be able to live off of Social Security if it’s even available for you when you reach retirement age? These are things you probably want to start thinking about now.

Maybe you don’t want to give up driving when you reach retirement age. Well, if you think about it, there’s no reason that you can’t continue your love of the road. Instead of driving for a company and having to be away from your spouse, why not take them with you as you travel the country together in a motor home? It’s something a lot of drivers are doing these days; you may want to consider it, as well.

Some owner-operators can’t bear the thought of giving up their rig and now they don’t have to. Truck drivers can pay to have their rig converted into a motor home. You can add a box onto the back, extend the cab to include whatever you think you need, or pull a trailer behind you. The choice is yours.

If you see a converted big rig on the road, it’s a good chance they still have their CB radio. Give them a holler and find out who converted their truck or you can go to the internet and search for “convert trucks to motor homes” and you may find someone who can do the job for you.

Retirement is something that’s going to happen whether we want it to or not. Instead of fighting it tooth and nail, begin to plan for it now by setting money aside and then by creating a great motor home from your rig. You’ll see retirement isn’t so bad after all.

Every Driver Has Had One Of Those Experiences Only Us Drivers Can Relate To! Had An Experience On The Road You’d Like To Share? Leave your comments now and enter to win a $500.00 gas card. We give away one each month and you can be our next winner… Click Here To Enter Now!

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Living on Less – Finances for Trucking Families

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As a  truck driver, you may feel you have the weight of the world on your shoulders.  You’re trying to do a demanding job, may have children at home, and may be married.  You realize that it’s wise to live on less, but it’s not always an easy thing to do.  These tips on finances for trucking families may help you keep more of your hard earned money.

Credit cards, despite the good that they can cause, are killing American families.  The average family owes more than $7,000 in consumer debt and it doesn’t look like that number is going to be reduced any time soon.  This means that every month average families are spending nearly $600 for credit card bills.

Your goal for the coming year may be to reduce your spending and then work toward whittling down your debt.  You can do it but it may take some sacrifice from everyone.

Learn to live within your means.  Spending less than you earn is the key to getting your credit under control.  You may be thinking that spending less is easier said than done, and you’d be right.  It is possible to do if you and your family will put some effort into it.

• Start a budget.  If you’ve never done this before, now’s a great time to give it a try.  Write down everything that your family brings in:  if you and your spouse both work, be sure to add both incomes.  Do you have any other monthly income?  Don’t forget to add that, too. 
• Figure out what your personal (family) expenses are each month.  Learn what your monthly business expenses are.  Subtract your expenses from your income.  This will give you an idea of any money you have left over.
• Pay extra on your lowest balanced credit card while continuing to pay minimums on the remainder.  When you have that credit card paid off, don’t think you can spend that money on anything you like.  Instead, take what you’ve been paying on the one card and add that to what you should be paying on the next lowest balance.  When you’ve finished adding your payment from the card you paid off, you can nearly double your payments to the second card.
• If you have more credit cards, continue to pay off the card with the lowest balance.  Then you can take those payments and add them to the next lowest.  Before long, you’ll be paying off your last credit card; won’t it feel great?
• Start putting the payments you’ve been making for credit cards into a savings account.  You may also want to purchase stocks or bonds, but you’ll want to talk with a financial planner before choosing to buy stocks.
• Take the time to determine if you truly need something.  If there isn’t an actual need, wait to make the purchase.
• Use coupons on groceries and pay attention to the sales at the store.  Make a list of food that you need and stick to the list. 

Living on less than you make is not only possible, it is necessary for your family’s future.  Include everyone in your family when making a budget because it will take everyone’s help to succeed.

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Living With Little or No Health Insurance

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Now that a new President-elect has been chosen, many people are wondering how that will affect them especially if they’re living with little or no health insurance.  When you’re thinking about changing employers or striking out as an independent driver you may be afraid to lose what insurance you have.  Can you live with reduced insurance and is it something to consider when the employment winds blow?

If you’ve always worked for a large freight company you’ve probably always had your health insurance provided.  If you become an independent driver, whether you’re a man or a woman, you’ll have to pick up the insurance tab on your own.  If you do your research, you can find affordable health insurance when you become self-employed.

You may be tempted to continue working where you are because you’re afraid to lose your insurance, especially if you have a medical condition that would keep you from being insurable under a new, individual plan.  Women truckers in their child-bearing years who don’t have insurance may also find that a pregnancy underwriter is too expensive.  In both cases you may feel your only choice is to stay put no matter how you feel about your current employer.

Perhaps your family history isn’t dotted with serious illnesses like high blood pressure or diabetes.  Everyone in your family has had the normal health problems but nothing that would be considered a pre-existing condition.  Your chances of finding health insurance to meet your needs are greater than if someone in your family has been seriously ill.

Does your spouse work and does their company provide insurance for their employees?  This may be one option to consider if you’re changing jobs.  Your state may also have “guaranteed-issue” health insurance which means you must be offered insurance in those states regardless of your health history or that of your family members.  It is wisest not to drop any health insurance before discussing the consequences with a health insurance professional in your state.

You may have heard about association-endorsed policies.  Be careful before signing up for health insurance.  Because they are not limited by the same rules as an employer might be, they may be able to raise prices more than an employer would.

Luckily, if you have to purchase your own health insurance for you and your family, you can now deduct some of the costs of the insurance premiums on your federal tax return.  You can’t have health insurance premiums greater than your federal taxable income, but you can count health insurance premiums as a legitimate business expense if you are self-employed.

When looking into individual insurance policies, if you’re relatively healthy and can afford routine visits, consider purchasing “catastrophic” insurance which will cover you in case of a serious illness.  Since the premiums are lower, it may be something to consider.  If you can pair this catastrophic insurance with a Medical Savings Plan, you may be far ahead of the insurance game.

Living with little or no health insurance is possible if you have to.  You may be thinking about becoming an independent driver.  These ideas may help you make a more informed decision.

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Getting Ready for Tax Season

Posted in Money Saving Tips by Brian · Leave a Comment 

Even though tax season isn’t upon you yet, you may want to start getting ready for tax season now rather than waiting until later.  What can you do now?  These ideas may help you get prepared and possibly save you money.

Income:  Make a list of all employers you may have had during the year.  Find and file all of your paycheck stubs if you’re employed with a trucking company.  If you’re not, make a list of all companies or individuals you may have driven for during the year so you know who to expect to get 1099s from.  You should receive W-2s and 1099s by the end of February.  If you expect to work for other brokers or motor carriers before the end of the year, add them to the list. 

You may also receive 1099s or end of the year income statements for any savings account, mutual funds, 401K, or IRAs you may have.  You should also get a statement with any mortgage interest paid, W-2P or 1099R for pension or annuity income, and any 1099s for social security, state tax refunds, or unemployment compensation you may have received during the year.

As a truck driver, you’re allowed $52.00 per day for per diem.  80% of that amount is deductible for 2008.  To qualify for this deduction, you must have saved your log sheets for each day you were on the road.

Expenses:  It would be best if you were keeping track of and organize all of your receipts during the year instead of putting them in a bag or box to give to an accountant once tax season arrives.  Organizing your receipts as you go along will help you make sure you get all of the deductions you’re eligible for.

One way to get all of the applicable deductions is to keep copies of the following items:

• Credit card and other receipts
• Mileage logs
• Bills
• Proof of payment such as cancelled checks or photocopies from banks
• Any other items that can be used to prove claims you make on your tax return

If you’re concerned you may not have enough deductions for the next year, consider giving to charity, prepay deductible business expenses, or purchase deductible items that you’ve been putting off.  Any of these options may help you when tax season comes.

Gathering your receipts and records now can save you time when April comes next year.  Whether you do your taxes or you have a professional accountant do them, being prepared by having organized records all together will make the job of completing your taxes much easier.  Sure you can wait a while to get ready for tax season, but if you do it now, you won’t have to stress over having everything together come April 15

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Keeping Up With Your Receipts… Secrets Every Truck Driver Can Use To Keep More Of Their Hard Earned Cash

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Professional truck drivers have paperwork they must fill out and keep as well as maintaining logbooks, mileage reports, and expense reports.  They have to keep track of how much they spend so they are ready for taxes each year.  If you have problems keeping up with your receipts it could mean you’re cheating yourself out of money.

Record keeping is important for any person who spends their own money to do their job.  If you have certain tools you need that you aren’t reimbursed for, knowing how much you spend each year is important when tax season rolls around.  There are a couple of methods you can use to keep up with your receipts.

1. Categorized Envelopes – Purchase some 8 x 10 manila envelopes and label them according to the types of receipts you need to keep.  You’ll need one envelope per category:  Toll fees, fuel, food, repairs, insurance, lodging, office supplies, repairs, etc.  After you spend any money, put the receipt in the proper envelope.  This will make pulling together receipts for tax purposes much easier.
2. Monthly Envelopes – This idea is similar to categorized envelopes.  Instead of putting receipts together according to kind, you only need twelve envelopes, one for each month of the year.  You label the envelopes with the month and then place all receipts in the envelope until the next month.
3. Software programs – Several companies manufacture software especially for truck drivers that can help you keep track of expenses.  These types of programs can save you a great deal of frustration at the end of the year.

Meals can be claimed in one of two ways. You can keep each receipt and file with exact costs, or you can use a per diem rate for each day you’re away from home for 24 hours.  Claiming the per diem rate will save you from having to keep receipts for your meals, which could make your record keeping not so stressful.

Don’t forget about receipts that aren’t specifically related to driving your truck. Medical expenses, whether at home or on the road, are also important to keep.  In fact, if you’re in doubt about whether or not to keep a receipt, call a Certified Public Accountant.  They will be able to give you the best advice about what is deductible or not.

Why do you need to worry about keeping up with your receipts? If you’re like most truck drivers, you get at least six receipts per day.  By keeping track of them each day rather than allowing them to stack up, you’re less likely to lose one and less likely to miss a valid deduction.  You may be gypping yourself out of money, so keeping up with receipts is to your advantage.

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Stretching Your Food Dollars on the Road

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Families all over the country have been feeling the pinch in their wallets because of rising food costs.  There are ways of stretching your food dollars on the road if you will pay attention.  Here are some things you can do to make your food dollars go further.

If you’re at home there are some things like creating a food plan and sticking to it that can help you keep track of how much you spend.  This won’t work if you’re driving behind the wheel of a big rig most of the time.  Instead you’ll want to consider some of these ideas:

• Create a budget for food and stick to it.  Determine how much money you can spend at a grocery store and how much you want to spend eating out.  Keep track of what you spend and adjust the budget if you find it’s not working.
• Buy as much from a grocery store as you can. This will cut down on the amount you spend eating out.  You’ll have more food and better quality food in the long run.
• Help your spouse fill a box with things that you can bring from home.  Dried fruits, nuts, microwave popcorn, and juice boxes are some items you might want to put in it.
• Keep a small refrigerator and microwave in your cab. This will give you a place to store and cook fresh foods rather than buying it through a fast food restaurant drive-through.
• Purchase fresh fruits and vegetables while they’re in season.  Stock up on peaches, grapes, apples, and the like while you can and snack on those while you’re driving.  It can help stave off hunger until meal time.
• If you have a place to keep them, purchase generic or store brand items as much as possible. This can help you save a good deal of money on your grocery bill.
• Use coupons if you can.  In the same respect, find grocery stores that have double coupon days and use them rather than stores that honor only the face value of the coupon.

There will be times that you’ll have to eat out while you’re on the road, though.  In those cases where you have to eat a restaurant, try to find one that has economical prices. Buffets are only good if you can get a to-go box to carry food you didn’t eat, which most of them don’t allow.

Buy the meals that are meant for two. Take some of it with you to eat the next day.  Many meals have larger portions that most people need to eat.  Ask for a “doggie bag” to get the most from the price of the meal.

Everyone has to spend money on food to survive.  Follow these ideas for stretching your food dollars on the road and you may be able to survive for less.  By saving money on food, you’ll have more money to keep in your pocket.

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Where Smart Truckers Stay to Save Money And Find America’s Cleanest Restrooms

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With Gas Prices running up , you want to spend the least amount of money possible while you are on the road.  As a truck driver, you definitely want to know where to stay for less since.  If you know where you’re going, you can find places to stay that won’t break the bank. 

Obviously, if you have a sleeper cab on your truck, the cheapest way to spend the night is to sleep in your truck.  Finding a place to park your truck shouldn’t be too difficult.  The only thing you’ll need to worry about is finding a restroom, - hopefully a clean one - should you need one. 

Check out – www.bestrestrooms.com for a list of the top voted restrooms across the country. 

Before you park your truck for the night, check with the manager of the store or truck stop if it’s alright for you to sleep there.  Make a list of places you’ve been given permission to park, the name of the manager, and a telephone number so you can make sure you’re still able to park there. 

If you have friends or family at the destinations you’re traveling through, you may want to ask them if you could stay there overnight.  This will help you save a good deal of money, give you the opportunity to take a leisurely shower, and have a great home cooked meal.   

You may want to create a list of friends and family throughout the country that would be willing to let you stay with them.  Either put the list in a computer, personal data assistant (PDA), or keep a notebook with this information inside.  Include name, address, telephone number, and email address so you’ll be able to contact them when you’re headed toward their area. 

Check online with discount travel sources to see if you can find a motel room that is within your budget.  You can either book your room through these travel sources or you can call the provider yourself to see if you can get the same rate.  If you’re traveling through certain cities regularly, having a list of motels with cheaper rates will be helpful. 

Ask other truck drivers where they stay when they’re in a certain city.  You know other truckers are also looking for economical places to stay, and truckers are willing to help one another out, so they would be a good source of information.

Finally, check out hotel savings programs from places like Corporate Lodging Consultants.  They offer a program that will help truck drivers save 30 to 50 percent on hotel rooms.  Look online to find other hotel savings programs aimed at truck drivers. 

When traveling is part of your job, and you have to watch what you spend due to the rise in fuel prices, you’re obviously going to look for where to stay for less.  Pay attention to other drivers, make a list of places to stay, and then you’ll know where to stay. 

 

Tell us some of the places you have stayed that are clean and cheap by clicking on the comment button below. Hey – know any other stressed out truckers, friends or family ? Pass this along by hitting the send to a friend button below. 

Is the Trucking Industry Ready for 21st Century New Technology?

Posted in Money Saving Tips by Brian · 3 Comments 

New technology is making many jobs easier.  Is the trucking industry ready for new technology to revolutionize it, as well?  Some drivers can’t wait for the trucking industry to catch up with other industries by way of technology; but not everyone feels the same way.

Truck drivers around the country welcomed the PrePass System which helps truck drivers by-pass weight stations in 28 of the 50 United States.  This system not only helps save time by the truck diver not having to wait in line, it also helps save fuel.  According to PrePass, their system has saved well over $1 billion since it began in 1997.

Another new technology that could vastly improve the trucking industry is the development and soon-produced hybrid vehicles.  Since diesel costs continue to rise, have an alternative source of fuel is something truck drivers are interested in.  However, the newer technology won’t be here soon enough to keep some drivers from parking their rigs.

There are currently some environmentally friendly diesel engines, but the cost is such that drivers aren’t able to switch over to the new technology.  Many drivers would like to purchase new rigs, but it’s not cost effective.  Until the price of the new engines and trucks drops or the hybrid trucks hit the market it seems the trucking industry is at an impasse.

Other forms of technology are also being implemented in trucks.  New anti-lock brakes and collision avoidance technology have greatly affected safety. The biggest changes seen in the trucking industry are not seen directly in the rig itself.  Information technology has allowed better communication with drivers and with the trucks themselves.  Real-time tracking information is now available.

Truck rigs have undergone technological updates, as well.  They are now more ergonomic, the seats as well as the layout of the console, making it much more comfortable for a driver to spend countless hours on the road.  The addition of global positioning systems (GPS) has also made the truck driver’s life easier.

Transportation is one industry that can’t be exported overseas for others to do.  It also can’t be replaced by technology until someone invents a science fiction transporter system.  Truck drivers are a vital part of the United States economy, and while there may be new technologies developed, it’s not likely truck driving as a whole will change.

Technology is great, and it can improve our lives, but it won’t solve all of our problems.  Some of the recent technologies will be implemented in the future.  New technologies can become more of a hindrance than a help.  Is the trucking industry ready for new technology?  For the most part, it seems the industry is ready, but the technology may not come soon enough.

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